Minutes – Medina Township
Board of Trustees
The Board of Trustees met at the Medina Township Office
located at 10628 N. Galena Road, Mossville, Illinois on January 17th, 2018
Purpose: Regularly Scheduled Board Meeting
John H. Dawson, Supervisor
Shawn E. Garner, Clerk
Cam Parr, Trustee
Richard Clinch, Trustee
Adam Gudat, Trustee
Mike Molohon, Trustee
Other Officials and Township Staff Present: Frank Sturm II, Road Commissioner – Mandy Forbis, Office Manager – Mark Brabant, Assessor
Others In Attendance: 2 residents attended.
Call To Order: The meeting was called to order at 7:00 PM by Supervisor Dawson followed by pledge of allegiance to the flag.
Minutes: Clerk, Garner, presented the minutes of the Regular Board Meeting held December 13th, 2017. Trustee Clinch moved to approve, as presented, seconded by Trustee Gudat; followed by a unanimous “Aye” voice vote.
Community Policing Report: Deputy Rial reported that follow-up was made on resident’s vehicle that has been moved to resident’s back yard. Road Commissioner spoke with Planning and Zoning on right of way issue. Community officer presented new uniform.
Public Input: Supervisor Dawson asked for public comment and received no request.
Correspondence & Reports
Supervisor, John Dawson:
- Investment Report: The Investment Report ending on January 17th, 2017 was accepted as presented by the board.
- We received notice that John Redlingshafer has resigned from Heyl Royster.
- We need to begin process of replacing equipment at the Medina Park. Trustee Molohon provided details on equipment and building modifications.
Road Commissioner, Frank Sturm, II:
- All of the salt we had in storage has been delivered, so there will not be any more storage fees.
- John and I continue to work with RAS on payroll and accounting issues.
- Road district is cancelling the AFLAC policy. Road district has provided health insurance and AFLAC for years, but with cost increases in the insurance, I felt the AFLAC supplemental policy was not needed.
Assessor, Mark Brabant: No report.
Plan Commission, Brady Miller, Chairperson: Not present to present report.
Trustees: Trustee Clinch extended thanks from a resident for road district crew’s for presentation to a local class on salt usage.
Update on transition from AMS to RAS accounting systems software: Supervisor Dawson advised that conversion is proceeding. Supervisor and Road Commissioner are addressing issues as they arise.
Adopt Ordinance TWN-01-2018: Supervisor Dawson presented ORDINANCE ESTABLISHING A POLICY TO PROHIBIT SEXUAL HARASSMENT for review and discussion. After board reviewed ordinance as prescribed by state statute, Supervisor Dawson made motion to adopt ordinance TWN-01-2018, Trustee Molohon seconded motion. Supervisor Dawson directed a roll call vote be taken by Clerk, Garner, with Supervisor Dawson and Trustees, Parr, Gudat, Molohon, and Clinch voting “Aye”. The motion passed unanimously
Adopt Ordinance TWN-02-2018: Supervisor Dawson presented ORDINANCE REGARDING REVISIONS TO MEDINA TOWNSHIP AND ROAD DISTRICT PERSONNEL MANUAL for review and comment. Supervisor Dawson made motion to adopt ordinance TWN-02-2018 as presented, seconded by Trustee Parr. Supervisor Dawson directed a roll call vote. A roll call vote was taken by Clerk, Garner, with Supervisor Dawson and Trustees, Parr, Gudat, Molohon, and Clinch voting “Aye”. The motion passed unanimously.
Adopt Medina Township/Road District Personnel Policy Manual: Supervisor Dawson provided changes to personnel policy manual. After reviewing, Trustee Clinch made motion to adopt revisions to personnel manual, seconded by Trustee Molohon. Supervisor Dawson directed a roll call vote. A roll call vote was taken by Clerk, Garner, with Supervisor Dawson and Trustees, Parr, Gudat, Molohon, and Clinch voting “Aye”. The motion passed unanimously.
Pay Township Bills
Township/Road District Bills Audited: All bills of the Town and the Road District were audited and approved for payment. All bank accounts were reconciled and found to be in order. Trustee Molohon moved to pay the bills, seconded by Trustee Parr followed by a unanimous “Aye” voice vote.
Adjournment: There being no further business to come before the board, Trustee Molohon moved to adjourn, seconded by Trustee Clinch, followed by a unanimous “Aye” voice vote. The meeting adjourned at 8:03 PM.
Respectfully submitted this 17th day of January, 2018
__________________________ Shawn E. Garner, Clerk