The Board of Trustees met at the Medina Township Office

located at 10628 N. Galena Road, Mossville, Illinois on December 12th, 2018

Purpose: Regularly Scheduled Board Meeting

Present: John H. Dawson, Supervisor

Shawn E. Garner, Clerk

Mike Molohon, Trustee

Richard Clinch, Trustee

Cam Parr, Trustee

Adam Gudat, Trustee

Other Officials and Township Staff Present:  Frank Sturm II, Road Commissioner

Others In Attendance: 2 resident.

Call To Order:  Supervisor Dawson followed by pledge of allegiance to the flag called the meeting to order at 6:30 PM.

Minutes: Clerk, Garner, presented the minutes of the Road District Tax Levy Hearing held November 14th, 2018. Supervisor Dawson moved to approve, as presented, seconded by Trustee Parr; followed by a unanimous “Aye” voice vote with Trustee Gudat abstaining.

Clerk, Garner, presented the minutes of the Township Tax Levy Hearing held November 14th, 2018. Trustee Clinch moved to approve, as presented, seconded by Trustee Molohon; followed by a unanimous “Aye” voice vote with Trustee Gudat abstaining.

Clerk, Garner, presented the minutes of the Regular Board Meeting held November 14th, 2018. Trustee Molohon moved to approve, as presented, seconded by Trustee Clinch; followed by a unanimous “Aye” voice vote with Trustee Parr abstaining.

Community Policing Report: Deputy Lauber reported a motor vehicle burglary at Alta Access to Rock Island Trail with stolen debit card used to incur over $3,000 in charges at Target.  Deputy filed Incident Report on ordinance violation at Medina Park with no visible damage.

Public Input:  

Supervisor Dawson recognized Josh Benway with MMYBA who inquired as basis for declination on installing changing station.  Trustee Parr explained rationale for declination.

Correspondence & Reports

Supervisor, John Dawson:

Road Commissioner, Frank Sturm, II:  

Assessor, Mark Brabant:

Not present to present report.

Plan Commission, Brady Miller, Chairperson:

Not present to present report.

Trustees:

None
Old Business

None

New Business 

Review, discuss, vote on police contract:  Supervisor Dawson outlined Peoria County Sheriff’s proposal.  Supervisor Dawson recognized Sheriff Asbell who presented basis for contract.  There are currently 8 contracts pending. Sheriff’s Department prefers multi-year contract that allows for budgeting and control administration expense.  Increases are 0% in year 1, 1% in year 2, 2.5% in year 3, and 2.5% in year 4. On a year-by-year basis, increase will be 3% annually. Discussion held on 8 hours shift versus 12 hours shift, Sheriff advised that the length of shift is based upon level of comfort of township residents.

Trustee Clinch made motion to extend Peoria County Sheriff’s contract to the end of January, 2019, seconded by Trustee Parr; followed by a unanimous “Aye” voice vote.

Closed Session: Under 5 ILCS 120/2©(11) – After recognizing township counsel, John Redlingshafer expressed the basis for executive session as potential litigation, when an action against , affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the findings shall be recorded and entered into the minutes of the closed meeting.  Trustee Clinch made motion to proceed into executive session to discuss personnel issue relating to the Assessor with no formal action to be taken until the Board returns to regular session, seconded by Trustee Parr. A roll call vote was taken by Clerk, Garner, with Supervisor Dawson, Trustees, Parr, Gudat, Molohon, and Clinch voting “Aye”. The motion passed unanimously. The Board proceeded to Executive Session at 7:55 PM.

At 8:30 PM, Supervisor Dawson motioned to reconvene to Regular Session, seconded by Trustee, Clinch followed by a unanimous “Aye” voice vote

Pay Township Bills

Township/Road District Bills Audited:  All bills of the Town and the Road District were audited and approved for payment.  All bank accounts were reconciled and found to be in order. Trustee Clinch moved to pay the bills along with expense reports of Shawn Garner for $130 for google e-mail and John Dawson for $75.21 for mileage, seconded by Trustee Molohon followed by a unanimous “Aye” voice vote.

Adjournment:  There being no further business to come before the board, Trustee Parr moved to adjourn, seconded by Trustee Molohon, followed by a unanimous “Aye” voice vote. The meeting adjourned at 8:35 PM.

Respectfully submitted this 12th day of December, 2018

__________________________

Shawn E. Garner, Clerk