The Board of Trustees met at the Medina Township Office located at 10628 N. Galena Road, Mossville, Illinois on July 12th, 2019

Purpose:  Regularly Scheduled Board Meeting

Present:  John H. Dawson, Supervisor

Shawn E. Garner, Clerk

Mike Molohon, Trustee

Adam Gudat, Trustee

Cam Parr, Trustee

Richard Clinch, Trustee

Other Officials and Township Staff Present:  Frank Sturm II, Road Commissioner – Mark Brabant, Assessor

Others In Attendance: 4 residents.  

Call To Order:  Supervisor Dawson followed by pledge of allegiance to the flag called the meeting to order at 6:30 PM.


Clerk, Garner, presented the minutes of the Road District Budget Hearing held June 12th, 2019. Supervisor Dawson moved to approve, as presented, seconded by Trustee Clinch; followed by a unanimous “Aye” voice vote.

Clerk, Garner, presented the minutes of the Township Budget Hearing held June 12th, 2019. Trustee Parr moved to approve, as presented, seconded by Trustee Molohon; followed by a unanimous “Aye” voice vote.

Clerk, Garner, presented the minutes of the Regular Board Meeting held June 12th, 2019. Trustee Clinch moved to approve, as presented, seconded by Trustee Molohon; followed by a unanimous “Aye” voice vote.

Community Policing Report:  

Deputy Lauber reported that incident report was taken at Lake of Woods.  Will secure additional details and advise. Deputy will discuss with Road Commissioner illegal dumping of landscaping waste on Road District property. Trustee Clinch inquired about recent arrests for motor vehicle theft.  Deputy advised that city made the arrests. Supervisor Dawson inquired about recent fire at property on Beach St. to which Deputy advised report has not been filed yet.

Public Input:  

Supervisor Dawson requested public input and received no request to be recognized. 

Correspondence & Reports

Supervisor, John Dawson:

  • Investment Report:  The Investment Report ending on July 10th, 2019 was previously presented to board.  
  • Monthly crime report from Peoria County Sheriff’s department were presented to board.

Road Commissioner, Frank Sturm, II:  

  • Porter Brothers finally applied the A-2 seal coat on Ivy Lake Road.  They did a good job. I had planned on completing the A-1 next year. However, since it was tilled last year, wintered over this past winter and was tilled again this year, I am going to do the A-1 later this summer.  Just found out 2 people have cracked windshields when work off of Route 40 was done.
  • We will contact Hunter to see if they feel comfortable with televising drain in park and on Fairview.  Some places are still soft. 
  • I have received several calls involving sump drain lines.  It has been such a wet spring that many sump pumps are still running.  They are flooding adjoining property owner’s back and front yards and cause damage to driveways and roadways.  We may have to look into some type of ordinance.
  • Last year, River City Septic did some excavating work in Colony Point but didn’t do the site restoration.  Since the work was done on our right of way without a permit, we contacted them. Weather conditions were not cooperating, so River City asked if they could do it this spring.  The request for the extension was granted. Unfortunately, they still haven’t gotten the work done, after being contacted several times. If the work isn’t done by the end of this week, I will have our attorney send them another letter. 
  • Our air compressor stopped working, and it is so old that parts are not available.  Will probably have to buy a new one. Estimated cost is around $3,000.
  • We will be putting out a small miscellaneous concrete repair project out for bid soon.  We are keeping maintenance projects small this year, so we can get caught up financially from the large salt purchase last year. 
  • We did place the order for a new leaf machine.  Should arrive in late fall. We were able to take advantage of our joint purchasing coop. 
  • J.C. Dillion is supposed to replace that failed storm drain on Rain Tree and Wood Ridge within a couple of weeks.
  • Minor situation on Dean Street, regarding flood cleanup.

Assessor, Mark Brabant:

County reviewed values for select areas in the township including sub-divisions of Colony Point, Georgetown, Savannah, and Bennington reviewed.  The adjustment values tended to go down.


Plan Commission, Chairperson Manning: 

No cases were before the commission. 



No report. 

Old Business


New Business

Wolfe & Tesar Audit Feedback: Supervisor Dawson recognized Virginia Love who presented annual audit report.  She advised that “In our opinion, the financial statements present fairly, in all material respects, the modified cash basis financial position of the Medina Township.”  Audit was reviewed with board.

Discuss and vote on grant for Community Needs:  Supervisor Dawson presented application from Community Needs. After discussion, Trustee Parr made motion to approve grant application from Chillicothe Community Needs Agency for $500, seconded by Trustee Clinch, followed by a unanimous “Aye” voice vote.  

Vote on approval for use of Medina Park by Mossville School:  Supervisor Dawson recognized Clerk Garner.  Clerk Garner presented park agreement for Mossville Junior High School along with certificate of insurance with recommendation to approve. Supervisor Dawson made motion to approve park agreement for time frame of August 1st to September 30th, seconded by Trustee Molohon, followed by a unanimous “Aye” voice vote.


General Assistance Contractual Agreement:  Supervisor Dawson presented contract. After discussion, Trustee Moholon made motion to approve contract with Jim Byron as general assistance case worker., seconded by Trustee Parr, followed by a unanimous “Aye” voice vote.

Medina Park Parking Surface Maintenance:  Supervisor Dawson advised that the condition of parking lot warrants maintenance. Bids are being secured to perform maintenance which should give us 4-5 years before major repairs will be required. Plan will be to sweep, repair cracks, sealcoat and re-stripe.   


Pay Township Bills

Township/Road District Bills Audited:  All bills of the Town and the Road District were approved for payment.  Trustee Molohon moved to pay the bills, seconded by Trustee Gudat followed by a unanimous “Aye” voice vote.  

Adjournment:  There being no further business to come before the board, Trustee Parr moved to adjourn, seconded by Trustee Clinch, followed by a unanimous “Aye” voice vote. The meeting adjourned at 7:45 PM.

Respectfully submitted this 10th day of July, 2019


Shawn E. Garner, Clerk