Minutes – Medina Township

Board of Trustees

The Board of Trustees met at the Medina Township Office

located at 10628 N. Galena Road, Mossville, Illinois on September 13th, 2017

Purpose: Regularly Scheduled Board Meeting


John H. Dawson, Supervisor

Shawn E. Garner, Clerk

Cam Parr, Trustee

Richard Clinch, Trustee

Adam Gudat, Trustee

Mike Molohon, Trustee

Other Officials and Township Staff Present: Frank Sturm II, Road Commissioner – Mandy Forbis, Office Manager – Mark Brabant, Assessor

Others In Attendance: 4 resident attended.

Call To Order: The meeting was called to order at 7:00 PM by Supervisor Dawson followed by pledge of allegiance to the flag.

Minutes: Clerk, Garner, presented the minutes of the Regular Board Meeting held August 9th, 2017. Supervisor Dawson moved to approve, as presented, seconded by Trustee Parr; followed by a unanimous “Aye” voice vote with Trustee Clinch abstaining.

Community Policing Report: Deputy Rials reported it has been quiet in township. Supervisor Dawson advised situation with unkempt property in township for which action will be taken to address issue and will coordinate work with Deputy. There is vehicle frame on roadway in the same area. Deputy will follow-up with Peoria County Zoning.

Public Input: Supervisor Dawson opened floor for public input recognizing Dan McNaught who presented board with team photos plaque and extended thanks to board for their continued support. MMYBSA completed another successful season receiving numerous compliments on the park.

Correspondence & Reports

Supervisor, John Dawson:

  1. Investment Report: The Investment Report ending on September 13th, 2017 was accepted as presented by the board.

Road Commissioner, Frank Sturm, II:

  1. I.C.C.I. is making very good progress on Misc. Concrete Project and is actually ahead of schedule.
  2. R.A. Cullinan should complete seal coat work tomorrow. Once the seal coat is cured, we will have streets swept, including all streets with curb and gutter.
  3. Have job posting ready for clerical position. Will post later this week.
  4. Thinking of meeting with Good Forest about landscape waste and wood products.

Assessor, Mark Brabant: September 18 is cut-off from accepting appeals.

Plan Commission, Brady Miller, Chairperson: Not present to present report.


Trustee Molohon attempted to remove graffiti from Cedar Hills Estates right of way. After discussion, property owner will be notified to correct issue.

Trustee Clinch requested that Road Commissioner complete leaves pick up before Halloween. Road Commissioner advised that schedule will not be changed.

Old Business

Park Equipment: Supervisor Dawson presented estimates for replacement of playground equipment at Brookview Park. He has secured bid to install swing-set for $1,791. They are securing additional details. Bids for slide parts kit has been secured. Trustee Parr made motion to purchase slide and swing parts not exceed $4,000, seconded by Trustee Molohon, Supervisor Dawson directed clerk to take roll call vote. Roll call vote was taken by Clerk Garner, with Supervisor Dawson and Trustees, Parr, Gudat, Molohon and Clinch voting “Aye”. The motion passed unanimously.

New Business

Wolfe & Tesar Audit: Supervisor Dawson recognized Heather Longfellow with Wolfe & Tesar. She reviewed audit and reported that township received a clean audit with no issues recognized. Recommendations made for accounting changes to reconcile Bank accounts as of the end of the month rather than meeting date. Accounting software is an MS –DOS application and is no longer updated. Most small governmental units are using Quick Books. They recommend upgrading software. Supervisor Dawson will review recommendation and present plan to the board. Comptroller is requiring Illinois governments report on accrual basis beginning March 31, 2019 fines and penalties will be assessed.

Pay Township Bills

Township/Road District Bills Audited: All bills of the Town and the Road District were audited and approved for payment. All bank accounts were reconciled and found to be in order. Trustee Molohon moved to pay the bills, seconded by Trustee Parr followed by a unanimous “Aye” voice vote.

Adjournment: There being no further business to come before the board, Trustee Molohon moved to adjourn, seconded by Trustee Gudat, followed by a unanimous “Aye” voice vote. The meeting adjourned at 8:45 PM.

Respectfully submitted this 13th day of September, 2017

__________________________ Shawn E. Garner, Clerk

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