The Board of Trustees met at the Medina Township Office

located at 10628 N. Galena Road, Mossville, Illinois on February 8th, 2017


Purpose:        Regularly Scheduled Board Meeting



John H. Dawson, Supervisor

Shawn E. Garner, Clerk

Cam Parr, Trustee

Adam Gudat, Trustee

Mike Molohon, Trustee

Richard Clinch, Trustee


Other Officials and Township Staff Present: Frank Sturm II, Road Commissioner – Mandy Forbis, Office Manager – Mark Brabant, Assessor



Others In Attendance: 2 residents attended.


Call To Order: The meeting was called to order at 7:00 PM by Supervisor Dawson followed by pledge of allegiance to the flag.



Clerk, Garner, presented the minutes of the Regular Board Meeting held January 11th, 2017. Supervisor Dawson moved to approve, as presented, seconded by Trustee Clinch followed by a unanimous “Aye” voice vote.



Community Policing Report: Deputy Rials reported several burglaries in township but arrest was made. Otherwise, township is quiet.


Public Input:

Supervisor Dawson opened floor for public input but received no request


Correspondence & Reports


Supervisor, John Dawson:

  1. Investment Report: The Investment Report ending on February 8th, 2017 was accepted as presented by the board.


Road Commissioner, Frank Sturm, II:

  1. Resident in Alta is requesting sidewalks in Alta to Rock Island Trail. Road commissioner discussed with resident and will monitor.
  2. Contacted state to replace lights on their right of way.
  3. New truck is performing well.


Assessor, Mark Brabant:

No report.


Plan Commission, Brady Miller, Chairperson:

Not present to present report.


Trustee Clinch advised that signed replaced on Hickory Grove Road.


Old Business



New Business



NPDES: Supervisor Dawson recognized Pat Meyers who has been working with township since 2003. Two new requirements are visual monitoring segment of stream at two locations with photographic evidence taken and report maintained and public involvement, which requires that township have public meeting on yearly basis. No public comment was received.


Discuss and consider Medina Park building modification request to alarm system by MMYBSA: Supervisor Dawson recognized Dan McNaught with MMYBSA. He advised that telephone land line has no usage. MMYBSA is proposing replacing phone line with internet service. Supervisor Dawson will follow-up with alarm company to determine if such a change would effect security system and options that are available to address any such effects.


Discuss Medina Park Fence Extensions: Supervisor Dawson has not received bids but has scheduled meeting with Hohulin Fence Co to inspect the facility. He will secure bids and present to board for its review and consideration.


Consider and vote on exhaust fan installation for bathrooms: Supervisor Dawson recognized Trustee Molohon who presented proposal for exhaust fan with labor and material cost of $2,400.  Trustee Clinch made motion to accept proposal for exhaust fan with cost not to exceed $2,400; seconded by Trustee Parr. Supervisor Dawson then instructed Clerk, Garner to take a roll-call vote with Trustees, Clinch, Molohon, Gudat and Parr and Supervisor Dawson voting “Aye”. The motion passed by unanimous “Aye” vote.

Assessor Budget: Supervisor Dawson acknowledged receipt and presented assessor’s budget as outlined by state statute.


Approve meeting schedule for 2017-2018: Supervisor Dawson made motion to accept meeting schedule as presented by clerk; seconded by Trustee Molohon followed by unanimous voice vote.


Approve copier lease: Supervisor Dawson presented offer from Ricoh for replacement of copier with annual usage of 6,000 copies. The cost is $387 a quarter for existing machine with $355 a quarter for new machine. Trustee Parr made motion to approve new copier lease with second by Trustee Clinch followed by unanimous voice vote.


Pay Township Bills


Township/Road District Bills Audited: All bills of the Town and the Road District were audited and approved for payment. All bank accounts were reconciled and found to be in order. Trustee Clinch moved to pay the bills, seconded by Trustee Gudat followed by a unanimous “Aye” voice vote.


Adjournment: There being no further business to come before the board, Trustee Molohon moved to adjourn, seconded by Trustee Parr: followed by a unanimous “Aye” voice vote. The meeting adjourned at 8:13 PM.


Respectfully submitted this 8th day of February, 2017




Shawn E. Garner, Clerk