Minutes – Medina Township 

Board of Trustees

The Board of Trustees met at the Medina Township Office

 located at 10628 N. Galena Road, Mossville, Illinois on February 14th, 2018


Purpose:         Regularly Scheduled Board Meeting



John H. Dawson, Supervisor

Shawn E. Garner, Clerk

Cam Parr, Trustee

Adam Gudat, Trustee

Mike Molohon, Trustee

 Absent: Richard Clinch, Trustee


Other Officials and Township Staff Present:  Frank Sturm II, Road Commissioner – Mark

Brabant, Assessor

Others In Attendance:  3 residents attended.

Call To Order:  The meeting was called to order at 7:00 PM by Supervisor Dawson followed by pledge of allegiance to the flag.


Clerk, Garner, presented the minutes of the Regular Board Meeting held January 17th, 2018. Supervisor Dawson moved to approve, as presented, seconded by Trustee Molohon; followed by a unanimous “Aye” voice vote.

Community Policing Report:  Sheriff Brian Asbell introduced himself to township board and solicited opinion on service.  Supervisor Dawson asked about continued increases in cost. Sheriff advised that county board sets cost for community policing.   Sheriff department’s budget sustained cut in prior year, but current budget was not reduced.  Sheriff Asbell believes in the community police program providing a valuable service to community.  We will discuss numbers with new contract.

Public Input:  

Supervisor Dawson asked for public comment and received no request.

Correspondence & Reports


Supervisor, John Dawson:

  1. Investment Report: The Investment Report ending on February 14th, 2018 was accepted as presented by the board.

Road Commissioner, Frank Sturm, II: 

  1. We have ordered all of the salt for the 2017-2018 contract. As part of the contract, we can order an additional 20%, which we did.  Original contract was for 500 tons plus 20% (100 tons), for a total of 600 tons.  IDOT will be sending out requests for salt for the 2018-2019 season either in March or April.
  2. We have been and will continue to repair and replace damaged mailboxes. Plowing snow is really hard on mailboxes.  
  3. I did receive the signed intergovernmental agreement back from Dunlap dealing with the small salt contract.
  4. Our attorney has been in contact with the attorney representing the Luthy Family. Everyone appears to be in the research and fact finding mode.  Although, once all of the facts are known, I am expecting this issue to heat up.
  5. The amended Road District Budget is on the table for review and will be presented at next month’s meeting.
  6. Bills were paid by mistake.
  7. Peoria County Highway Department is doing the speed study in the Lanes.
  8. This fall, a balloon payment for the Altorfer property will come due. Better Banks will take care of paperwork.  Loan is set up for 10 year payback, but they can only guarantee interest rates for 5 years.


Assessor, Mark Brabant:

No report.

Plan Commission, Brady Miller, Chairperson:

Not present to present report.


No report.

Old Business


Update on transition from AMS to RAS accounting systems software:  Supervisor Dawson provided update on conversion.  Supervisor Dawson introduced Katie Redman who outlined new accounting procedures and answered questions.  Medina Township is a cash basis system and continues on this basis.  Ms. Redman explained basis of reports.  Board report ending January

31st, 2018 reviewed as well as YTD Actuals vs. 12-month Budget by Fund and Revenue & Expenditure Detail by Fund.  All board questions were addressed.  Supervisor Dawson recognized improvements in transfer to Redman Accounting Solutions.

New Business


Present Assessors Budget:  Supervisor Dawson presented assessors budget as required by state statute.


Discuss and vote on Community Needs Agency Grant:  Supervisor Dawson presented grant application dated February 14th, 2018. Trustee Parr made motion to approve grant of $500 for Chillicothe Community Needs Agency, seconded by Trustee Gudat.  Supervisor Dawson directed a roll call vote. A roll call vote was taken by Clerk, Garner with Supervisor Dawson and Trustees, Parr, Gudat, and Molohon voting “Aye”.  The motion passed unanimously.


Discuss and vote on replacement of grounds maintenance equipment for Medina Park:    Supervisor Dawson provided proposal to replace maintenance equipment. He advised that Jake Molohon assisted in securing bids thanking him for his assistance. After reviewing, Supervisor Dawson made motion to purchase John Deere 1585 from Martin Sullivan under quote # 1656610 for total cost $34,199.00 with Supervisor Dawson authorized to sign loan documents with the Better Banks, seconded by Trustee Molohon. Supervisor Dawson directed a roll call vote. Roll call vote taken by Clerk, Garner, with Supervisor Dawson and Trustees, Parr, Gudat, and Molohon voting “Aye”.  The motion passed unanimously.   


Approve Board Meeting Schedule for 2018-2019:  Supervisor Dawson presented proposed Board Meeting Schedule.  Supervisor Dawson moved to table discussion until next month’s meeting.

Discuss and vote on MMYBSA proposal for park improvements:  Supervisor Dawson recognized Josh Benway with MMYBSA Board President who presented requested items for funding and guidance.  Mr. Benway outlined funding request for following: labor cost for one electric hand dryer installed in each restroom; safety net installed along first baseline of field #4 (cost to be split 50/50 between township and MMYBSA); load of topsoil; load of aggregate; and install ventilation fan in concession stand.  MMYBSA would like bridge over creek be removed to mitigate flooding.  The following are modifications that MMYBSA would like to make:  remove grass strips on infields 1, 2, 3 and 6; remove bullpens near fields 4 and 5; modify landscaping in front of concession building; install field numbers; install signage on backstops and concession building.  After discussion, Trustee Parr made motion to approve requested funding as presented, seconded by Trustee Gudat. Supervisor Dawson directed a roll call vote be taken by Clerk, Garner, with Supervisor Dawson and Trustees, Parr, Gudat, and Molohon voting “Aye”.  The motion passed unanimously.  Supervisor Dawson made motion to authorize MMYBSA to complete park modifications as presented, seconded by Trustee Molohon. Supervisor Dawson directed a roll call vote be taken by Clerk, Garner, with Supervisor Dawson and Trustees, Parr, Gudat, and Molohon voting “Aye”.  The motion passed unanimously.  


Pay Township Bills


Township/Road District Bills Audited:  All bills of the Town and the Road District were audited and approved for payment.  All bank accounts were reconciled and found to be in order. Trustee Parr moved to pay the bills, seconded by Trustee Gudat followed by a unanimous “Aye” voice vote.


Adjournment:  There being no further business to come before the board, Trustee Molohon moved to adjourn, seconded by Trustee Parr, followed by a unanimous “Aye” voice vote. The meeting adjourned at 9:15 PM.

Respectfully submitted this 14th day of February, 2018


Shawn E. Garner, Clerk