The Medina Township Board of Trustees Monthly Meeting

Wednesday, October 14, 2026

Present:  Shawn Garner, Supervisor 

Luke Harvey, Trustee

Adam Molohon, Trustee

Mary Sundermeyer, Clerk

 

Other Officials and Township Staff Present:  

Frank Sturm, Road Commissioner

Jacob Molohon, Road Staff

Kelsey Molleck, Deputy

Others In Attendance: 2 residents

Call To Order: Supervisor Garner called the meeting to order at 6:15 pm

Approval of Minutes: Mary presented the minutes from the Township Budget Meeting in September. Shawn made a motion to approve the minutes, Adam seconded. The minutes were approved by a unanimous voice vote. 

Community Policing Report: 

During August, there were 167 calls for service, 111 incidents, 26 police reports taken and 50 traffic stops. Deputy Kelsey Molleck conducted a speed detail on Hickory Grove Rd. Everyone she stopped lives on Hickory Grove Rd.

Public Input: None

Old Business: None

New Business: 

A new water heater is needed as the current one was only a 5-gallon water heater.  Shawn made a motion to spend $1500 to upgrade the water heater. Adam seconded. A roll call vote was taken: Shawn – Aye, Luke – Aye, Adam – Aye.

The highway department wants to rework the garage doors with new openers for the staff and to have one in each machine. Crawford and Brinkman can make the changes to the garage doors for $5910. Shawn made a motion to complete this work. Luke seconded. A roll call vote was taken: Shawn – Aye, Luke – Aye, Adam – Aye.

Department Correspondence:

Supervisor Shawn Garner:  

  1. Investment Report: The report ending on October 14, 2026, was previously presented to the board.
  2. We have no General Assistance (GA) cases. 
  3. There were 4 cases before the Plan Commission last month.
  4. Will file notice with the county regarding abating property tax for the new township building. 
  5. TOIRMA has been advised on purchase of new building. We are waiting for them to do a loss control inspection. The building is currently insured for the purchase price of $600.000. 

Road Commissioner Frank Sturm: 

  1. The road district is now working out of the new shop located on Wilkins Rd. They still have some things to move. The new fuel tank has been installed, and we are waiting for electrical work.
  2. The Leaf Machines are ready to go! Collection will start on November 2.
  3. We received bids for milling and 3” HNA in all of Georgetown subdivision on 10/1. Tazewell milled one side yesterday and placed asphalt today. The other side is scheduled for Thursday and Friday, weather permitting.
  4. Frank attended a webinar, put on by IDOT, on Intergovernmental Agreements (IGA) for their bridge bundling program. The IGA is in the first step in the replacement of the Staab Rd. and State St. bridges. No new scheduling information. The current program is set up to pay 100% of this project.
  5. TOIRMA’s attorneys are responding to the paperwork from Mr. Smith’s attorney regarding the tree in Alta. Progress is steady but slow.
  6. A resident wanted the Road District to clean up the drainage easement at Valley Shores. According to our attorney, that easement is not ours to maintain as it belongs to the homeowners.

Assessor: No report.

Plan Commission: 4 cases heard last month.

Trustees: None

Township/Road District Bills: Adam made a motion to pay the bills of the township. Luke seconded. The motion was approved by a unanimous voice vote.

Adjournment: Adam made a motion to adjourn. The meeting adjourned at 6:51 pm.

Respectfully submitted on this 14th day of October 2026,  

Mary Sundermeyer

Township Clerk