The Board of Trustees met at the Medina Township Office
located at 10628 N. Galena Road, Mossville, Illinois on March 11th, 2020
Purpose: Regularly Scheduled Board Meeting
Present: John H. Dawson, Supervisor
Shawn E. Garner, Clerk
Mike Molohon, Trustee
Adam Gudat, Trustee
Cam Parr, Trustee
Absent: Richard Clinch, Trustee
Other Officials and Township Staff Present: Frank Sturm, Road Commissioner – Mark Brabant, Assessor
Others In Attendance: 4 residents.
Call To Order: Supervisor Dawson followed by pledge of allegiance to the flag called the meeting to order at 6:30 PM.
Minutes:
Clerk, Garner, presented the minutes of the Regular Board Meeting held February 5th, 2020. Supervisor Dawson moved to approve, as presented, seconded by Trustee Gudat; followed by a unanimous “Aye” voice vote.
Community Policing Report:
Deputy Lauber reported that it has been a good month. Spoke with Dunlap Fire about increase in uncontrolled burns in the township. Will advise residents to contact fire department prior to burning and be vigilant to avoid problems. Sheriff Asbell reiterated that Peoria County Sheriff’s Department is prepared and ready to respond to any developments with the Coronavirus. We have two exposure cases in the county involving students who travelled overseas and are fully cooperating with quarantine. There is an at-risk population who have be prioritized. Fear of disease will need to be managed with communication and transparency the key.
Public Input:
Supervisor Dawson received request for input from Bev Thieben. She addressed Road Commissioner Sturm regarding plans for roads We plan on reviewing this spring with plan to address over the summer. The winter with multiple freeze and thaw cycles have been hard on roads. Maintenance program will be developed. Wrenchville Road will be a priority as he is aware of condition.
Correspondence & Reports
Supervisor, John Dawson:
- Investment Report: The Investment Report ending on March 11th, 2020 was previously presented to board.
- Supervisor Dawson advised that he has been working on plan to address and reconcile flooding issues at ball park. We are proposing a barrier wall be installed across field 5. The barrier is need to address flooding. Field 5 was destroyed by recent flooding. Issues with Field 6 will need to be addressed after any spring flooding has receded. We are looking at $6,000 to install one level of barrier. The creek has filled and is no longer diverting water. Proposal will be presented next month to address. The Corp of Engineer will take no action on build-up of silt as there is no economic benefit to do so.
Road Commissioner, Frank Sturm, II:
- We have been receiving numerous regarding potholes.
- Three people that own businesses on Wilkins Drive called and inquired when this road going to be reconstructed. This will be in the $1,000,000 range to remove and replace.
- Our new loader should be delivered any day.
- Last month, I mentioned the possible problem with getting salt next year. River closure is scheduled for July 1, 2020 through October 29, 2020. But, the COE isn’t promising anything, everything depends on river conditions. I have heard estimates on length of closure to be 4 months, 6 months, 8 months to a year. I have a line on some salt. I found 1,500 tons @ $75 per ton, delivered. Total price is $112,500. Our price this year thru the State is $95.65 per ton. Using this price, the total would be $143,475. We could see a $30,975 savings. Road Commissioner has the authority but would like boards concurrence with the purchase. After discussion, Supervisor Dawson made motion that the board concurs with Road Commissioner’s decision to make emergency purchase of salt due to potential shortfalls resulting from lock and dam repairs by Corp of Engineer delaying salt delivery, seconded by Trustee Parr. A roll-call vote was taken by Clerk Garner with Supervisor Dawson and Trustees, Parr, Gudat, and Molohon voting “Aye”. The motion passed unanimously.
Assessor, Mark Brabant:
Assessor requested township credit card to pay monthly service charge for mobile phone and miscellaneous charges. Motion made by Supervisor Dawson to issue township credit card with $1,000 limit to township assessor, seconded by Trustee Molohon. A roll-call vote was taken by Clerk Garner with Supervisor Dawson and Trustees, Parr, Gudat, and Molohon voting “Aye”. The motion passed unanimously
Plan Commission, Chairperson Manning:
No report.
Trustees:
No report
Old Business
None
New Business
Discuss and Vote on Agenda for Annual Town Meeting: Supervisor Dawson Supervisor Dawson made motion to approve agenda for Annual Town Meeting as presented, seconded by Trustee Molohon followed by unanimous voice vote.
Discuss and Vote on contracts for Medina Park Usage: Supervisor Dawson directed Clerk Garner to present Medina Park usage request from MMYBSA. Park agreement and certificate of insurance were found to be in order. Clerk recommended approval. Trustee Parr made motion to accept Medina Park Agreement for MMYBSA, seconded by Trustee Molohon and passed by unanimous voice vote.
Clerk Garner presented Medina Park usage request from IVC Travel Baseball. Park agreement and certificate of insurance were found to be in order. Clerk recommended approval. Trustee Parr made motion to accept Medina Park Agreement for IVC Travel Baseball, seconded by Trustee Gudat and passed by unanimous voice vote.
Clerk Garner presented Medina Park usage request from IVC Travel Softball. Park agreement and certificate of insurance were found to be in order. Clerk recommended approval. Trustee Parr made motion to accept Medina Park Agreement for IVC Travel Softball, seconded by Trustee Gudat and passed by unanimous voice vote.
Road District Fund Transfers: Road Commissioner Sturm presented transfer requests in the Road & Bridge Fund and transfer requests in the Permanent Road Fund. Trustee Molohon motioned to transfer from the unexpended balance of the line item 501532 of the General Road Fund the sum of $200 to be added to line item 501546 of the same fund; transfer from the unexpended balance of the line item 503548 of the General Road Fund the sum of $1,5000 to be added to line item 503528 of the same fund; transfer from the unexpended balance of the line item 503520 of the General Road Fund the sum of $2,000 to be added to line item 503572 of the same fund; transfer from the unexpended balance of the line item 520524 of the Permanent Road Fund the sum of $20,000 to be added to line item 520580 of the same fund; transfer from the unexpended balance of the line item 503563 of the General Road Fund the sum of $14,000 to be added to line item 503526 of the same fund; transfer from the unexpended balance of the line item 503524 of the General Road Fund the sum of $6,000 to be added to line item 503526 of the same fund; transfer from the unexpended balance of the line item 503575 of the General Road Fund the sum of $2,000 to be added to line item 503526 of the same fund; transfer from the unexpended balance of the line item 503500 of the General Road Fund the sum of $14,000 to be added to line item 503565 of the same fund; transfer from the unexpended balance of the line item 503522 of the General Road Fund the sum of $3,000 to be added to line item 503565 of the same fund; transfer from the unexpended balance of the line item 503561 of the General Road Fund the sum of $2,000 to be added to line item 503565 of the same fund; transfer from the unexpended balance of the line item 503563 of the General Road Fund the sum of $2,000 to be added to line item 503565 of the same fund, seconded by Trustee Gudat. A roll-call vote was taken by Clerk Garner with Supervisor Dawson and Trustees, Parr, Gudat, and Molohon voting “Aye”. The motion passed unanimously.
Pay Township Bills
Township/Road District Bills Audited: All bills of the Town and the Road District were approved for payment. Trustee Molohon moved to pay the bills, seconded by Trustee Parr
followed by a unanimous “Aye” voice vote.
Adjournment: There being no further business to come before the board, Trustee Gudat moved to adjourn, seconded by Trustee Parr, followed by a unanimous “Aye” voice vote. The meeting adjourned at 7:55 PM.
Respectfully submitted this 11th day of March 2020.
__________________________
Shawn E. Garner, Clerk
