The Board of Trustees Meeting 

Medina Township Office 

10628 N. Galena Road, Mossville, IL 

August 11, 2021 

Purpose: Regularly Scheduled Board Meeting 

Present: Shawn Garner, Supervisor 

Mike Molohon, Trustee 

Frank Gerke, Trustee 

Cindy Greene, Trustee 

Mary Sundermeyer, Clerk 

Absent: Cam Parr, Trustee 

Other Officials and Township Staff Present: Frank Sturm II, Road Commissioner  Mark Brabant, Assessor 

Others In Attendance: 0 residents 

Call To Order: Supervisor Garner called the meeting to order at 6:00 PM. 


Clerk Sundermeyer presented the minutes of the Regular Board Meeting held July 14, 2021.  Trustee Gerke moved to approve the minutes as presented. Trustee Greene seconded this motion.  The motion was passed by a unanimous “Aye” voice vote. 

Community Policing Report:  

Deputy Ben Davison gave the report for the month of July. He reported that there were 4  charges of damage to property, 3 battery charges, 1 domestic battery charge, and 2 charges of  resisting arrest. There are car burglaries around the edges of Medina Township. All of these  involved vehicles that were not locked.  

Public Input:  

Clerk Sundermeyer received no requests for public input. 

Old Business 

Medina Office Exterior Door Replacement: 

Supervisor Garner advised that we are still waiting on the exterior door replacement. S&S  Hardware has put this job on their schedule. 

New Business 

Community Needs Agency request for financial assistance 

Supervisor Garner received a grant application from The Chillicothe Community Needs Agency for $500. Trustee Gerke made a motion to approve a $500 grant to the Chillicothe Community 

Needs Agency. Trustee Greene seconded the motion. The motion was passed by a unanimous  voice vote. 

Department Reports 

Supervisor, Shawn Garner: 

  1. Mossville PTA and IVCYA: We are waiting for a representative from the IVCYA  board to propose suggested improvements for the park and ball fields. We plan to make  these improvements in October.  
  2. State Sexual Harassment Training: Trustee Gerke has completed this. The rest of the  board needs to complete before the end of the year and turn in the certificate to Clerk  Sundermeyer. 
  3. Investment Report: The investment Report ending on August 11, 2021 was previously  presented to the board. 
  4. The Annual Treasurer’s Report: This report was presented to the board and will be  filed with the Peoria County Clerk. 
  5. Town Budget: The accountant found an issue with the Town Budget that will need to be  addressed with an amended budget. A motion was made by Supervisor Garner and  seconded by Trustee Gerke to hold a town budget hearing prior to the October 13, 2021  Board meeting. The motion was approved by roll call vote: Garner – Aye, Gerke – Aye,  Molohon – Aye, and Greene – Aye. The motion passed unanimously. 
  6. Annual Audit: Hjerpe & Tennison advised that they are working on the financial  statements for the annual audit next month. 
  7. Planning Commission: Still needs 2 people. Let Supervisor Garner know if you can  think of anyone who would serve in this capacity. 

Road Commissioner, Frank Sturm, II:  

  1. Western Star has a new 2018 Dump Truck for sale for $137,000 with trade–in. If  purchased, the oldest truck in the fleet would be a 2008. 
  2. We are looking at leasing 2 mowing tractors for 5 years for around $167,000 including  trade-ins. No units are available until mid 2022 at the earliest. 
  3. Miscellaneous concrete work should start soon. Bids will be opened on 8/12 for  pavement maintenance. 
  4. Patching work was done on Ivy Lake Rd., McCabe Dr. and Singing Woods Rd. 5. Discussing fund transfer from Permanent Road fund to Road and Bridge fund with  Redman Accounting. 
  5. The stop sign has been replaced at Rome West and Krause Rd. The previous signs have  been stolen. 
  6. Erosion in gullies/ravines is becoming a problem. This should be up to the homeowner to  remediate. This will only get worse as time goes on.  


No reports 

Pay Township Bills 

Township/Road District Bills Audited: All bills of the Town and the Road District were  approved for payment. Trustee Molohon moved to pay the bills, seconded by Trustee Gerke  followed by a unanimous “Aye” voice vote. 

Adjournment: There being no further business to come before the board, Trustee Molohon  moved to adjourn, seconded by Trustee Greene, followed by a unanimous “Aye” voice vote. The  meeting adjourned at 6:58 PM. 

Respectfully submitted this 11th day of August 2021. 


Mary Sundermeyer