The Board of Trustees met at the Medina Township Office
located at 10628 N. Galena Road, Mossville, Illinois on March 10th, 2021
Purpose: Regularly Scheduled Board Meeting
Present: John H. Dawson, Supervisor
Mike Molohon, Trustee
Adam Gudat, Trustee
Richard Clinch, Trustee
Shawn E. Garner, Clerk
Absent: Cam Parr, Trustee
Other Officials and Township Staff Present: Frank Sturm II, Road Commissioner
Others In Attendance: 4 residents
Call To Order: Supervisor Dawson called the meeting to order at 6:00 PM.
Minutes:
Clerk, Garner, presented the minutes of the Regular Board Meeting held February 10th, 2021. Supervisor Dawson moved to approve, as presented, seconded by Trustee Gudat; followed by a unanimous “Aye” voice vote.
Community Policing Report:
Deputy Ben Davison advised good news that it has been relatively calm. He asks that residents pay heed to school buses. He has been performing stop sign enforcement in Lake of the Woods and issuing tickets on Route 29. Road Commissioner advised that resident reported an abandon vehicle on roadway at 1517 Hendryx Lane and asked that deputy research issue and advise.
Public Input:
Supervisor Dawson received no request for public input.
Correspondence & Reports
Supervisor, John Dawson:
- Investment Report: The Investment Report ending on March 10th, 2021 was previously presented to board.
- Supervisor Dawson received e-mail from President Josh Benway of IVCYA regarding Medina Township position on a lock box for keys to Medina Park. We will check with Oberlander on options. No decision made on matter subject to update on park repairs.
Road Commissioner, Frank Sturm, II:
- We are receiving numerous calls on potholes. Fortunately, we didn’t have that many freeze/thaw cycles this winter.
- Now that the weather has improved, we have received several calls on approach, sidewalk and curb repairs.
- The crew and I plan to do our street inspection soon, possibly next week.
- Our medical insurance premium this month still had Mike on the invoice. I had written a letter to our agent indicating Mike’s last day, so I thought it was taken care of. He said he needed a letter indicating when Mike’s coverage would be terminated, which I have submitted. United is on an electronic auto-pay system, so it will be paid this month, and we will be reimbursed sometime.
- We will no longer receive certified payrolls. The IDOL changed their policy and contractors now submit certified payroll records directly to the IDOL.
- There is a group forming to try to get the City of Peoria to construct sidewalk on Hickory Grove Road, out to Route 40.
- Ameren is planning on installing new gas mains in a large part of Lake of the Woods this summer.
Assessor, Mark Brabant:
No report.
Plan Commission, Chairperson Manning:
No report.
Trustees:
No report
Old Business
Dr. Zwicky – Medina Trail:
Supervisor Dawson advised that our counsel has advised resident’s counsel of township request for reimbursement of township fees in full. Supervisor Dawson will follow-up with township counsel.
New Business
Annual Meeting Agenda: Supervisor Dawson recognized Clerk Garner who advised that the state sets date for Annual Town Meeting (ATM) with electors setting meeting time for 7:00 PM. The date of the ATM is April 13, 2021. Township determines location of meeting. Supervisor Dawson made motion to hold ATM at the Medina Township Office with the only item on the agenda passing ordinance for the 2022 Annual Town Meeting, seconded by Trustee Molohon; followed by a unanimous “Aye” voice vote.
Transfer of appropriations for Road District: Road Commissioner Sturm presented transfer requests in the Road & Bridge Fund. Trustee Clinch made motion to transfer from the unexpended balance of the line item 501536 of the Road and Bridge Fund the sum of $200 to be added to line item 501538 of the same fund; transfer from the unexpended balance of the line item 503522 of the Road and Bridge Fund the sum of $500 to be added to line item 503520 of the same fund; transfer from the unexpended balance of the line item 503575 of the Road and Bridge Fund the sum of $1,000 to be added to line item 503561 of the same fund; transfer from the unexpended balance of the line item 503565 of the Road and Bridge Fund the sum of $8,000 to be added to line item 503563 of the same fund; transfer from the unexpended balance of the line item 503575 of the Road and Bridge Fund the sum of $2,000 to be added to line item 503580 of the same fund; and transfer from the unexpended balance of the line item 503575 of the Road and Bridge Fund the sum of $2,000 to be added to line item 503563 of the same fund, seconded by Trustee Gudat; followed by a roll call vote taken by Clerk Garner with Supervisor Dawson and Trustees, Molohon, Gudat and Clinch voting “Aye”. The motion passed unanimously.
Medina Park Usage and Certificate of Insurance:
Supervisor Dawson recognized Clerk Garner who presented park agreement from IVC Travel Softball along with COI for March 1, 2021 to October 31, 2021. Recommendation made to approve park agreement. Trustee Molohon moved to approve park agreement with IVC Travel Softball Association, seconded by Trustee Molohon; followed by a unanimous “Aye” voice vote
Medina Park Concession Building Improvements: Supervisor Dawson presented proposal to remove old bathroom partitions and reinstall with floor mounted. This also makes the women’s bathroom into compliance with ADA. Sales tax will be removed from quote. Supervisor Dawson requested motion. Trustee Clinch made motion to approve bid submitted by S& S Builders Hardware, seconded by Trustee Gudat; followed by a roll call vote taken by Clerk Garner with Supervisor Dawson and Trustees, Molohon, Gudat and Clinch voting “Aye”. The motion passed unanimously.
Pay Township Bills
Township/Road District Bills Audited: All bills of the Town and the Road District were approved for payment. Trustee Molohon moved to pay the bills, seconded by Trustee Clinch
followed by a unanimous “Aye” voice vote. Motion passed unanimously.
Adjournment: There being no further business to come before the board, Trustee Molohon to adjourn, seconded by Trustee Gudat, followed by a unanimous “Aye” voice vote. The meeting adjourned at 6:47 PM.
Respectfully submitted this 10th day of March 2021.
__________________________
Shawn E. Garner, Clerk
